PEBBLECREEK SENIOR SOFTBALL ASSOCIATION (PCSSA)
(
POLICY STATEMENT
NO. 4
SUBJECT: SPENDING AUTHORITY
Upon approval of
an adopted budget,
no expenditure
exceeding
$200, of whatsoever kind (excluding exceptions), may be incurred without
express approval of a
majority of the board members.
Exceptions to this
spending limitation apply
only
to
expenses for insurance coverage,
social events, and umpire
services. The approval process
may be held in
either a regular
scheduled
open board meeting; or, if time is of the essence, a
vote by telephone or other means
is permitted. Full
documentation of any
approval process held outside a regularly
scheduled
board meeting is
required. This documentation must, as a
minimum, include the type
of
expenditure,
purpose, date, time,
and vote of each board member.
Furthermore, such
documentation must be kept
for
a minimum of six months. If the
expenditure
approval is held outside
of a regular scheduled
open board meeting,
ratification of this approval must be accomplished at the next regular board
meeting. No other exceptions to this
spending limit may
occur without a full open
discussion by
all
board members during a regularly scheduled board
meeting.