PEBBLECREEK SENIOR SOFTBALL ASSOCIATION

BOARD MEETING MINUTES

 

May 16, 2013

Tuscany Falls Milano Room

 

           Board Members Present

 

            Dan Rea, President

            Chuck Tredway, Vice President

            Fred Schmidt, Director of Player Development

            Steve Fletcher, Secretary

            Norm Smith, Treasurer

 

            Board Members Absent

 

            Rich Elliott, Director of Marketing

            Lyman Rinehart, Director of Field Maintenance

 

            Call to Order: President Dan Rea called meeting to order at 4:00 PM

 

            The minutes of the March 17, 2013 Board Meeting were approved as written

 

            Old Business:

 

1.      PIR contact update

a.      They are very interested in continuing with us

b.      There is potential for 120 positions

c.      They would like for us to be able to do more

           

Committee and Director Updates:

 

1.      Financial Update- Norm Smith

a.   Norm has received the ushering monies from the A’

               2.  Marketing- Rich Elliott

                     a.  All sponsors have been lined up

                3.  Player Personnel-Fred Schmidt

                     a.  Fred is attempting to line up a new pre-season practice field at Avalon

                    and Litchfield  

    4.  Field Maintenance- Lyman Rinehart       

a.  Sandy reminded everyone how important it is to cover the plate after                  use

b.  AED needs to be returned to guard shack, high temperatures will damage the batteries  

 

           

New Business:

 

    1.  Fall league schedule

a.  Paul Zuckerbrow got the start date moved up 1-week, this will help accommodate the 44 game season without having to play 3-games a week once a month.  We should be done by 2nd week of April.

    2.  Length of games and start time

a.  Game schedules will be every 70 minutes, the 1st half games will start at 8:00 AM and the 2nd half games will start at 9:00 AM.

                3.  Fall registration: form, dates, content, etc.

a.  In order to “jump start” registrations, forms will go onto web page as soon as finalized, reminders will be sent to those who don’t register

b.  It was suggested that ads be made via the E group and the Post

                4.  Player evaluation dates:

                        a.  Evaluation dates are September 10, 12, & 14 and are listed on the web

    5.  Meeting with PebbleCreek HOA-Updates.  Dan and Norm met with the   

                      HOA and there are 6-issues being addressed by the HOA; there response  

                      was very positive

a.  They will put a field notification sign both at the main gate and at the

                      entry to the field

b.  In order to direct emergency vehicles to the ball field they will speak to      

                      the City of Goodyear and try to get an address designated for the field

c.  They are getting a bid to apply pea gravel to the west side of the parking lot

d.  They will move the existing pile of dirt

e.  By opening day we hope to have a shade covering over the picnic tables; we will share in the cost

f.  They are going to paint the maintenance building

                6.  The Board is working on a league fee based upon the A’s ushering and/or

                     PIR participation

 

            Questions:

                1.  Jack Hogan asked the possibility of getting new bats to start each

                half of the season.  The new bats will be purchased and someone will

               coordinate placing them in play

                2.  Dick Gwilt asked about getting “hot bats” for use by players rated under 15

               and for older players.  It was decided that this would be discussed

                3.  Dan Rea announced that the board was working on providing some field

               time for our travel team when playing outside teams

                4.  Dick Gwilt questioned the need to keep buying bottled water since we have

               drinking fountains, it was agreed that this was unnecessary

                5.  Dick and Al Chandler are working on installing 24 hooks on the fences for

               glove placement

                6.  Sandy Riddle asked about adding some more tables in place of the tree

               that will be removed

 

           

 

With no further business, it was moved and seconded that this meeting be

adjourned. This meeting was adjourned at 5:05 PM Next meeting will be on

August 15th at 4:00 PM in the Milano room

 

Respectfully Submitted,

 

Steve Fletcher