PEBBLECREEK SENIOR SOFTBALL ASSOCIATION

BOARD MEETING MINUTES

 

February 15, 2012

Tuscany Falls Sienna Room

 

Board Members Present

 

Tom Carlson, President

Dan Rea, Vice President

Norm Smith, Treasurer

Ted Wallace, Secretary

Jack Arango, Director

Jim Tearpak, Director

 

Board Members Absent:

 

Rich Elliott, Director

 

Guests Present: 

 

Ed Schneider, Chuck Treadway, Bobby Quarantino, Jack Mateer and Dick Gwilt

 

Call to Order: President Tom Carlson called Meeting to order at 10:00 am.

 

The Minutes of the January 18, 2013 Board Meeting were reviewed and approved as written.

 

Old Business:

 

1.         The 13th Annual PCSSA Golf Tournament was a success.  There were 106 golfers.  There were some good suggestions to improve the format for 2014.

 

2.         PIR Update:

 

·        All cart driver positions are covered for the weekend of March 1st.

 

3.         Oakland A’s Management meeting was held on January 30th. 

 

·        All ushering positions are covered which is always subject to change.

 

4.         Diaper challenge ends on Tuesday, February 19th.  The lunch for winners will be
            on Saturday, February 23rd from 11:00 a.m. to 1:00 p.m.

 

 

 

Committee and Director Updates:

 

1.         Financial Update ~ Norm Smith

 

a.       Financials were presented and were approved as presented.

2.         Marketing ~ Tom Carlson

a.       Rich Elliott has two potential spring league sponsors.

 

3.         Field Maintenance ~ Jim Tearpak

a.       Field is in excellent shape.

b.      Bases will be covered overnight before games if frost is predicted.

 

4.         Balance/Evaluation ~ Jack Arango

a.       Dan Miller, a new player, was placed on Desert Golf.

 

5.         Events Committee ~ Jack Arango

a.       The year-end banquet is Saturday, April 13, 2013 in the Tuscany Ballroom beginning at 5:00 p.m.  The cost will be $15.00 per person.

b.      AED class will be Wednesday, February 20, 2013 in the Eagles Nest Ballroom at 8:30 a.m.

 

New Business:

 

1.         Play-off format for the 2nd half:

a.       All teams will participate.

b.      The top two teams in each division will have a first round bye.

c.       Play-offs will be played on Monday, April 1st, Tuesday, April 2nd and Saturday, April 6th. 

 

2.         Spring League

 

a.   Registration begins on February 18th and closes on March 15th. 

           

b.   Registration is on-line only and pay fees to Norm Smith, Treasurer.  Fees will be $35.00.

 

c.   Mark Roberts presented an organizational proposal (see attached).

 

Good of the League

 

a.   The league purchased a 40-cup coffee maker for the cold winter mornings.

 

b.   Tom Carlson will become the PCSSA’s official barista.  

 

With no further business, the meeting was adjourned at 11:00 a.m.  The next meeting is scheduled for Friday, March 22, 2013 at 10:00 a.m. at the Tuscany Falls Sienna Room.

 

Respectfully Submitted,

 

 

 

Ted Wallace

 

 

Attachment 1

PCSSA 2013 Spring League Organizational Proposal

 

Purpose

The Purpose of this proposal is to bring the PCSSA Spring League completely under the umbrella of the PCSSA Board (eliminating the position of Spring League Commissioner).  This will align the Spring League organization with the regular PCSSA season.  Elements needed to be addressed (by the Board) include but are not limited to the following:

 

1)      League Parameters

a.       Season start and end date

b.      Number of games to be played

c.       Days of week to play games (has been Tues & Fri leaving Saturday for pick up but last year’s Sat pick up during season was sparsely attended).

d.      Registrations start date, end date, on-line or spreadsheet.

e.       Number of Teams

f.        Players per Team.

g.       Player fees (and collection). Last year $35

h.       Sponsors (if any)

i.         Select Team Managers

 

2)      Team Development

a.       New Balancing committee to establish Teams

                                                                           i.      Chairman will be given access to registrations to download

                                                                         ii.      Will need to enter player ratings

b.      Director of Player Development will:

                                                                           i.      Maintain sub list

                                                                         ii.      Maintain team matrix

                                                                        iii.      Forward documents to Managers, Board and webmaster (for posting on the website).

 

3)      Rules

a.       Modify rules for Spring rules (typically substitution)

b.      Define new rules to try-out.

 

4)      Miscellaneous

a.       Order shirts/hats

b.      Prepare game schedule – Mark (start time of first game established by board)

c.       Maintain website – Mark

d.      Verify and adjust inventory of equipment (balls, lime, etc) as required.

e.       Organize volunteer umpires (2 per game if possible).

 

Mark Roberts